Fire safety management software pricing
Unlimited sites, paid seats, and activity caps matched to fire risk assessment workload.
Core
Sole-trader consultant, small landlord, single-site owner
Minimum 3 users. 14-day trial.
- 3 FRAs/month
- 50 inspections/month
- 5 evidence packs/month
- 15 AI credits/month
- 10 GB storage
Professional
PopularMulti-site SMB, independent FM, small housing provider
Minimum 5 users. 14-day trial.
- 15 FRAs/month
- 300 inspections/month
- 25 evidence packs/month
- 75 AI credits/month
- 50 GB storage
Business
Mid-market FM and housing association teams
Minimum 10 users. 14-day trial.
- 50 FRAs/month
- 1,000 inspections/month
- 100 evidence packs/month
- 250 AI credits/month
- 200 GB storage
Enterprise
Large estate manager, local authority, large FM contractor
Minimum 25 users
- Unlimited FRAs
- Unlimited inspections
- Unlimited evidence packs
- 1,000 AI credits/month
- SSO and API access
Frequently Asked Questions
What UK fire safety standards does Vital IMS support?+
Vital IMS is purpose-built for UK compliance, with full support for PAS 79-1:2020 (General Premises), PAS 79-2 (Housing), and the new BS 9792:2025 standard.
What is the difference between PAS 79-1 and BS 9792:2025?+
PAS 79-1 is the methodology for general premises, while BS 9792:2025 is the new specialized standard for fire risk assessments in housing. Vital IMS includes dedicated wizards for both.
Who is the 'Responsible Person' and what are their duties?+
The 'Responsible Person' (RP) is the individual or entity legally accountable for fire safety under the Regulatory Reform (Fire Safety) Order 2005. Vital IMS helps RPs fulfill their duties through automated reminders and digital sign-offs.
How does multi-site management work?+
Our Portfolio Heat Map allows you to oversee compliance across hundreds of sites from a single dashboard, ranking buildings by risk and 'Vital Safety Score'.
Can I import my existing sites via CSV?+
Yes. Our Professional and Enterprise tiers include a bulk import tool with intelligent field mapping to get your entire portfolio onboarded in minutes.
How does the Vital Safety Score work?+
The score (0-100) is a proprietary metric that calculates real-time compliance based on assessment age, outstanding high-risk actions, and evidence validity.
What evidence types can I upload?+
You can upload photos, PDF certificates, maintenance logs, and site plans. Every piece of evidence is linked directly to a specific finding or asset for a complete audit trail.
Can I export reports to PDF or Word?+
Absolutely. Generate professional, branded PAS 79 or BS 9792 reports in seconds. You can also export full 'Digital O&M' packs for project handovers.
Is my data stored securely and GDPR compliant?+
Yes. All data is encrypted at rest and in transit. We are fully GDPR compliant, ICO registered, and offer UK-based data residency options.
Do you support offline access for onsite assessments?+
Yes. Our mobile-ready platform allows consultants to complete assessments in basements or areas with no cellular signal, syncing automatically when back online.
What is the Building Safety Act 2022 and how does Vital IMS help?+
The Act introduces the 'Golden Thread' of information for Higher-Risk Buildings. Vital IMS automates this by maintaining an immutable, timestamped record of every safety decision.
How do I migrate from spreadsheets or another system?+
Our migration team provides white-glove service to map your current spreadsheets into the Vital IMS structured format, ensuring no history is lost.